01 Aug Outsourced Finance Department for SSIFM
Outsourced Finance Department for SSIFM
SSIFM is a Facilities Management firm who enable companies and Facilities Management Professionals to effectively manage their estates. They were experiencing considerable growth and were on course to double their turnover this year. They have even bigger plans for the following year.
They needed a new accountant who had experience of supporting companies in growth stage who could assist them with not only their accounts, but also act as an outsourced payroll department. They were previously using Sage to manage their outbound invoices and to reconcile VAT returns. In addition, they manually input data to manage their cash flow and debtors through a set of spreadsheets. Like many businesses, they made this work as it was all they knew.
SSIFM were looking for a system which could provide;
- Instant business information
- Superior reporting facility
- Ease of use and manageability
- Time saving benefits
For Makes Sense it was evident that SFFIM could greatly improve their system by moving to Cloud based accounting solution, Xero, which would allow them to work remotely when traveling to clients and streamlined their process to save time and hassle.
Our expert team made time to;
- Liaise with SSIFM’s suppliers and clients to discuss payments and answer their queries
- Set up user access to Xero Accounting Software
- Staff training on Xero
- Data transfers performed diligently and swiftly
“We have done our monthly invoicing at Paris airport whist waiting for a flight, so it’s very simple, very intuitive and just as good as logging on in a browser / desktop environment”.
(Chris Balmforth, Job Title, SSIFM)
Furthermore, our book-keeping service allows employees to submit expenses via smart phones simply by taking a picture. Once submitted, they no longer need to keep the receipt and so the mountain of receipts disappears! In addition, we also manage SSIFM’s HMRC & company house obligations, end of year accounts, tax advice and many more things.
SSIFM now use Xero for quotes, invoicing, paying bills and have never looked back. Not only has the switch to Xero saved them time and simplified the process, it has allowed them to get a real time picture of the financial information. They can now make strategic business decisions when the market is right rather than waiting for arbitrary updates.
“Tim quickly understood our requirements and came back with a proposal that ticked all our boxes.
We were worried that switching accountants may not be easy but in reality it is a lot easier than we thought. Makes Sense wrote to our old accountant to request our file and the old accountant was very good and assisted in the transfer.
Makes Sense setup and run our PAYE payroll and CIS to ensure everyone was paid and no deadlines were missed.” (Chris Balmforth, JOB TITLE, SSIFM)